Creed
All managers, coaches and officials of the
Jupiter Tequesta Athletic Association will help all players to develop strong,
healthy bodies and minds; the highest type of sportsmanship; understanding and
respect for the rules; courage in defeat, modesty in victory; themselves into
becoming good citizens.
Preamble
This Policy Manual and League Rule Book is
subject to the JTAA Executive Board Bylaws and Policies.
National Standards for Youth Sports
JTAA has adopted the National Standards for
Youth Sports created by the National
1.
Proper sports environment – Parents must consider and
carefully choose the proper environment for their child, including the
appropriate age and development for participation, the type of sport, the rules
in the sport, the age range of the participants, and the proper level of
physical and emotional stress.
2.
Programs based on Well-Being of Child – Parents must select
youth sports programs that are developed and organized to enhance the
emotional, physical, social and educational well-being of children.
3.
Drug, Tobacco & Alcohol-Free Environment – Parents must
encourage a drug, tobacco and alcohol-free environment for their children.
4.
Part of Child’s Life – Parents must recognize that youth
sports are only a small part of a child’s life.
5.
Training – Parents must insist that coaches be trained and
certified.
6.
Parents’ Active Role – Parents must make a serious effort
to take an active role in the youth sports experience of their child providing
positive support as a spectator, coach, league administrator and/or caring
parent.
7.
Positive Role Models – Parents must be a positive role
model exhibiting sportsmanlike behavior at games, practices, and home while
giving positive reinforcement to their child and support to their child’s
coaches.
8.
Parental Commitment – Parents must demonstrate their
commitment to their child’s youth sports experience by annually signing a
parental code of ethics.
9.
Safe Playing Situations – Parents must insist on safe
playing facilities, healthful playing situations and proper first aid
applications, should need arise.
10.
Equal Play
11.
Drug, Tobacco & Alcohol-Free Adults – Parents as
coaches, fans, and league administrators must be drug, tobacco and alcohol-free
at youth sports activities.
Policy Manual
This JTAA Manual is intended to inform and guide those involved in
JTAA programs. This manual contains the policies and procedures adopted by the Sting
Competitive Soccer Committee and used in the operation and administration of
the JTAA’s various programs.
The purpose of the JTAA Sting Competitive Soccer Committee is to
provide to the Jupiter Tequesta community a program that carries out many of
the same values of the recreational program, but provides a higher level of
training and competition for those soccer athletes that desire to play at a
more competitive level than rec typically provides. In accomplishing this purpose, the Committee
shall:
·
Make
its leagues available to all girls/boys who want to try out for a team
·
Set
its fees as low as possible while continuing to provide a level of training
that allows Sting teams to be competitive within the leagues they play in
·
Maintain
a balanced budget
·
Provide
for scholarships for any players with financial need
·
Provide
training for its coaches to ensure they provide a positive and fun learning
experience
·
Provide
liability protection to its coaches and volunteers through training and
certification programs
·
Encourage
a spirit of volunteerism among parents and players.
The Sting Competitive teams typically play in leagues that are
appropriate to the overall team ability. Team coaches, with input from the
training organization and the Jupiter Sting Soccer Committee, will decide on
the appropriate league for that team. In
addition, teams desiring will play tournaments and Regional Cup and State Cup
competitions.
The Competitive Soccer Committee sets
the policies for and oversees the operation of JTAA’s Competitive soccer
program.
2.2.1 Membership of Competitive Soccer Committee;
President/Chairperson
Director of Soccer
Director of
Training/Coaching
Director of
Facilities/Refs
Secretary
Treasurer
Registrar
Sponsorship and
Fundraising Chairman
Equipment and
Purchasing Manager
Concessions Director
Director of Tryouts
Various ad hoc committee heads as
determined by the committee
2.2.2
Annual
Elections/Appointment of Committee Members
1. The
chairperson of this committee and all members of this committee shall be
appointed by the president of the Executive Board and approved by 2/3 of the
Board of Directors of the Executive Board.
The president of the Executive Board may establish a nominating
committee to nominate a committee chairperson and committee members of the
sport committee.
2. All
members of this sport committee must commit to serve for a minimum of two (2)
years before accepting a position on this sport committee.
2.2.3
Nominations Subcommittee
Comprised of the current Competitive Soccer Committee will present
a slate of candidates for positions bi-annually or as positions are vacated for
consideration by the members.
2.2.4
Voting/Decisions/Officer
Elections/Appointments
Those individuals who fill the positions named as permanent
committee positions are voting members of the committee. Ad hoc committee members that have been
appointed by permanent committee members shall be voting members while serving
in the position to which they have been appointed.
All matters to be decided by this sport committee shall be
approved by the affirmative vote of the committee members. The committee
chairperson shall have the right to veto any motion approved by the
committee. In the event of a veto by the
committee chairperson, the committee may overrule the veto by a 2/3 vote of the
committee members present, in which event the motion shall pass. All votes shall be cast in person and no
proxy shall be permitted.
The presence in person of a majority of members of a sport
committee shall be necessary to constitute a quorum at all meetings of the
committee members for the transaction of any and all business.
2.2.5
Attendance
Each Competitive soccer team shall designate a representative to
attend monthly gatherings. This is
necessary to assure proper dissemination of club business to all members.
A monetary penalty of $50.00 per missed meeting will be assessed
to each team that fails to send a representative to each monthly committee
meeting. At the discretion of the
committee an increasing monetary penalty may be assessed if more than one
consecutive meeting has no representation from a team.
2.2.6
Dismissal
1. Committee members may not be removed
from office by other sport committee members.
A sport committee may recommend to the Executive Board that a committee
member be removed if 2/3 of the entire committee membership has voted to remove
the committee member. Any member of a
sport committee may then be removed by 2/3 vote by the entire Board of
Directors of the Executive Board.
The President of the Competitive
Soccer Committee shall conduct regularly scheduled meetings to assure that
priorities are addressed and each league is properly administered.
Normally, the meeting will be held at
the JTAA headquarters on the second Tuesday of each month. If there are conflicts due to other JTAA
priorities, the President shall determine an alternate meeting date.
Agendas shall be prepared and priority
determined by the President. Any officer
may suggest agenda items to the President.
Conduct of the meeting shall be patterned after “Robert’s Rules of
Order”, unless otherwise specified herein.
Meetings shall be open to the
membership. Under certain circumstances
(such as the discussion of sanctions), the president may close the meeting to
the membership.
2.4
Quorum
A quorum will be determined by 2/3 of
the voting members of the Competitive Soccer Committee being present at any
meeting.
The following Committee members shall be elected each year:
1. President
Director of
Competitive Soccer
Secretary
Treasurer
Director of
Training/Coaching
Director of
Facilities/Referee Coordinator
Schedule of
Umpire/Referee
Sponsorship,
Fundraising should become Tournament Director
Equipment and
Purchasing Manager
Registrar and
Volunteer Coordinator
Concessions
Director
Director of
Tryouts
Communications
and Volunteer Coordinator
2.
2.5.1
President
Overall responsibility for the operation/administration of the
JTAA sports programs. Represents JTAA
sports to the towns of Jupiter and Tequesta, various state and national sports
associations. Manages the sports
operating budget. Member of all sports
subcommittees. Sports Director for
JTAA’s Executive Board.
2.5.2
Director of Competitive
Soccer
Assist the President in
any matters delegated and substitute for the President whenever needed.
The Director of Competitive Soccer is responsible to ensure that all
meetings are run in an orderly manner and that all rules and regulations as set
forth in the Operating Manual and League Rules are adhered to at all
times. As such, the Director of Competitive
Soccer serves as chairman of the Rules Subcommittee and the Disciplinary
Subcommittee.
·
As
chairman of the Rules Subcommittee, conveys to the Committee any rule changes
recommended by the Subcommittee.
·
As
chairman of the Discipline Subcommittee, conveys to the Committee the results
of any disciplinary Subcommittee investigations or recommendations.
2.5.3
Secretary
The primary
purpose of the secretary is to record all official Sports Committee activity.
Record and transcribe the minutes of all official Sports Committee
meetings – it is important to record attendance, decisions made, future
required action items, who is responsible for the action item and when the item
is due. The minutes should be prepared
and copied. Copies of the previous
meeting minutes should be distributed at or before the next meeting for reading
and approval.
Notify the membership of upcoming meetings.
Maintain the organization’s official record book – this includes
maintaining a chronological history of the league highlighting significant
events. The history may also include
photographs and other important memorabilia.
Assist in the drafting and mailing of official correspondence from
the Committee – All official correspondence should be on official JTAA
letterhead stationary. The stationary is
provided by the JTAA Executive Board.
2.5.4
Treasurer
The primary
responsibility of the Treasurer is to assure all deposits are made, recorded
and processed in accordance with JTAA requirements. All sports revenues including the Competitive
and recreational programs must be handled and deposited through the sport’s
treasurer.
Specifically, the Treasurer shall:
·
Receive
revenues and record in a cash receipt ledger.
The Treasurer shall maintain separate categories, coinciding to the
budget line items, to identify each source of revenue.
·
Deposit
all revenues in the appropriate JTAA account and provide the JTAA bookkeeper a
copy of all deposit slips with the budget category identified.
·
Reconcile
sports budget reports with those maintained by the JTAA treasurer.
·
Required
to present and provide monthly totals and annual totals to the sport’s
committee.
·
Forward
all invoices to the sport’s committee e-Board liaison for approval of payment.
·
Instruct
the membership in the sport’s committee’s money handling policy.
·
Maintain individual team accounts –
record deposits and withdrawals, assess penalties and credit teams for
participation or lack of in club meetings and fund raisers.
2.5.5
Director of
Training/Coaching
The primary
responsibility for the Training Director shall be to ensure all coaches
involved in JTAA are properly certified and have been instructed in the
coaching techniques and methods approved by the JTAA.
The National Youth Sports Coaches Association Certification is
required for anyone coaching youth sports in JTAA. The Training Director shall ensure the NYSCA
training is provided for those coaching and shall follow up to ensure all
coaches are certified.
Specifically, the Training Director shall:
·
Develop
and maintain a list of potential coaches based upon the registration forms and
applications completed during registrations.
·
Ensure
all coaches are notified of the required NYSCA training and are provided the
schedule for that training.
·